Instructions for oral presentations

Instructions for theatre presentations

It is highly recommended that you present your communication as follows:

Only PC-type computers (no MacIntosh!) and PowerPoint software are used. So please provide us with a file compatible with these tools.

Transmission of presentation files: all presentations (key-note and short oral presentations) are to be sent to the organisers (egf2017@ispaam.cnr.it ) not later than Thursday, 4th May. This will enable organisers to test the files compatibility with the available tools and prepare the sessions. Files must be ready to use: pay attention to possible viruses! However, you are kindly asked to bring with you a copy of your file during conference.

You will be contacted by the organisers as soon as you register on Sunday 07th or Monday 08th of May.

Duration your talk:

  • Offered, short oral communications are to be no longer than 12 minutes and are followed by a 3-minute discussion.
  • In plenary sessions, each invited key-note presentation is to be no longer than 20 minutes and is followed by a 10-minute discussion.
  • Chairperson: each session will be chaired by a chairperson who will introduce the speakers and initiate discussion. The chairperson will be asked by the Organising Committee to strictly respect the timing.
  • Language: communications are to be given in English. Please keep in mind that most participants do not have English as their mother language, therefore we kindly ask you to speak clearly and slowly.

Tips for preparing effective PowerPoint presentations

1. Use the slide master feature to create a consistent and simple design template. It is good to vary the presentation content (i.e. bulleted list, 2-column text, text & image), but it is also important to be consistent with other elements such as font, colours, and background.

2. Simplify and limit the number of words on each screen. Use key phrases and include only essential information.

3. Limit punctuation and avoid writing words in all capital letters. Empty space on the slide will enhance readability.

4. Use contrasting colours for text and background. Dark text on a light background is the best choice. Patterned backgrounds can reduce readability of text.

5. Avoid the use of flashy transitions such as text fly-ins. These features may seem impressive at first, but are distracting and get old quickly.

6. Overuse of special effects such as animation and sounds may make your presentation “cutesy” and could negatively impact your credibility.

7. Use good quality images that reinforce and complement your message. Ensure that your images keep their impact and resolution when projected on a larger screen.

8. If you use builds, make content appear on the screen in a consistent and simple way; from the top or left is the best choice. Only “build” screens when necessary to make your point because they can slow down your presentation.

9. Limit the number of slides. Presenters who constantly “skip” to the following slide are likely to loose their audience. A good rule of thumb is one slide per minute.

10. Learn to navigate your presentation in a non-linear order. PowerPoint allows the presenter to jump ahead or back without having to page through all the interim slides.

11. If possible, view your slides on the screen you will be using for your presentation. Make sure they are readable from the back row seats. Text and graphics should be large enough to be read, but not so large as to appear oversize.

12. Have a plan B in the event of technical difficulties. Remember that transparencies and handouts will not show animation or other special effects.

13. Practice with someone who has never seen your presentation: ask them for honest opinion about colours, content, and any effects or graphics you have included.

14. Do not read your slides: the content of your slides is for the audience, not for the presenter.

15. Do not speak to your slides: many speakers look toward the screen rather than their audience.

16. Do not apologize for anything in your presentation: if you believe something is difficult to be read or understood, leave it out.

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